The flow of information is critical to your business, which makes document management critical to profitability.
Are you still using an antiquated paper filing system that hinders access to information? How much more productive could your business be with a streamlined, electronic Document Management system that reduces your costs, ensures that all documents are securely stored and easily retrieved, allows business content to be shared among those who need access to it, and leverages your information assets for repurpose and reuse.
Let us show you how easily you can implement a Document Management system for your business.
A document management system is a computerized way to track and store electronic documents and images of paper documents.
Implementation of a document management system includes systematic sorting, scanning, and electronic filing of your historical documents as well as a transition to a fully-electronic filing system.
Co-Star from KeyNet is a proven, full-featured
software suite that provides
document and
data capture, indexing, retrieval, and distribution of both paper and electronic
documents
across network and internet environments.
We start by reviewing all of the different types of documents that your firm receives and uses every day and create categories for each type of document. Examples of these document categories include customer orders, vendor invoices, customer invoices, business correspondence, personal correspondence, and more. Each document category is organized further to set it up for later retrieval by users.
Co-Star harnesses the power of state-of-the-art document scanners to digitize your stored paper documents,quickly reducing file drawers full of paper to a group of indexed electronic records.
The benefits of implementation are quickly apparent:
· Reduce expenses immediately
· Improve productivity
· Improve customer service
· Increase sales
And the payback for a document management system is measured in months, not years.
We offer a simple four -step process to simplify the conversion from paper to electronic documents, customized to your company’s information needs.
Implementation of Co-Star does not require re-engineering of your workflow or established processes. We offer a number of different approaches to automating the capture and indexing of your company’s data since each customer has its own, individual way to process paperwork.
We install the Co-Star software for you and organize the document database, guided by the categories created during the planning process. In addition to preparation for scanning your document backlog, installation includes setting up the new document management system that will become an everyday part of your business operations.
Primary Factors to consider when choosing a document management vendor
- Product Flexibility
- Lower Cost of Ownership
- Data Security
- Data Control
- Data Organization
- Regulatory Compliance
Success is measured not by the amount of data stored in the system, but on the system’s availability to distribute information.
Co-Star is platform-independent, which yields a lower cost of ownership than comparable systems. It will work seamlessly with your existing databases and accommodate your business needs both now and in the future. Redundant indexing and storage subsystems assure that your business will be protected from downtime or costly business interruption.
We will integrate Co-Star into almost any database or hardware platform in a matter of hours.
Co-Star is proven technology that has been deployed at more than 1,000 sites worldwide. We have the experience to help your organization face the challenge of converting your paper based systems to a streamlined index of digital documents.
